Executive Assistant - North Shore Living™

Executive Assistant

Are you a high energy Administrative Professional that wants to help develop and motivate our team to reach company goals? Our ideal candidate will be a professional with proven experience in successfully working within a growing company. This person will have a strong background in office administration, finance experience and working with corporate documents is a plus. Your talents and experience will be utilized and appreciated!

We are looking for someone to assist the Vice-President/CFO in moving our company forward; someone who has helped a leader in the past, with a proven record of resourcefulness, and someone who has a “can-do” attitude and proven track record. The Executive Assistant will have the ability to work under pressure at times to handle a wide range of activities and confidential matters with utmost discretion.

This is a fast paced, fun place to work with great opportunities for advancement. Our team members include people like you – enthusiastic, innovative, passionate and energetic. You will find our unique, high-performance culture personally fulfilling, professionally challenging and financially rewarding.

Administrative Responsibilities:

Project management
Act as office manager
Coordinate and organize departmental and cross-functional meetings
Follow up from meetings: keep minutes/records and ensure completion of action items
Master the creation and enhancement of presentation and support materials
Manage Outlook appointment schedule and related arrangements
Maintain filing system
Complete expense reports
Provide bridge for smooth communication between the CFO’s office and internal departments
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on deadline sensitive projects to successful completion
Other administrative and technical duties as assigned

If you’re looking for a rare opportunity in a very cool industry, please apply today. The person who will be the most effective in this position is someone who:

Has a “can-do” attitude
Is bold and confident
Is an excellent communicator
Has high moral character
Is an innovative thinker
Is self-driven
Has the ability to work in a constantly changing work environment

Requirements – This position requires someone who is passionate, an expert multitasker and a self-starter.
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Ability to think proactively
Exhibit professional and friendly demeanor that reflects the office of the President/CEO
Punctuality is a must
Utmost confidentiality is required
Ability to pass a background check and drug testing

Education and/or Experience:
5 + years’ experience supporting senior-level executive required.
BS/BA or equivalent combination of education and/or experience required.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Proficiency in Microsoft Access a plus.
Flexibility on schedule with the ability to stay past traditional hours on days needed.
Compensation will be based upon previous experience. We offer medical and dental benefits as well as a 401K and profit sharing. If you feel that you would be a good fit for this position please submit a cover letter and resume, and be prepared to provide three professional references. Only qualified applicants will be considered. Microsoft Office skills test will be administered to all potential hires.

Job Type: Full-time

Job Type: Full-time